Event planning and management is stressful enough with last minute changes by the client, delays, unreliable third parties and a whole host of other issues that can turn what should be an easy day into a nightmare. The last thing you need to worry about as a caterer or other service provider is whether or not you have enough staff on hand and managing that staff.
Fortunately, the right crew management software can dramatically simplify this whole process. Not only will this make your life easier and stress-free but also bringing a huge number of other benefits to your business that will allow you to provide better service to your clients letting you earn more business and make more money. When you are looking at staffing and crew management software solutions there are a few important things to consider that will help you pick the right one for your needs.
Where Are You Sourcing Your Event Staff?
Depending on where you are sourcing your staff from you may often find yourself working with staff that you may never have even met in person before. Make sure that your staffing software allows you to quickly and easily identify staff so that you know exactly who you are expecting on site.
How Are You Scheduling Your Staff At The Event?
Depending on the nature of the event you may need all your staff for the entire duration or you may need several shifts to cover a longer event. You may even find yourself dealing with several different shifts broken down not only by time but also skill-set and position. Make sure that your crew management software is flexible enough to match your scheduling requirements.
How Are You Communicating With Your Staff?
Often, as the event coordinator you will find yourself as the only one fully aware of everything that’s going on with last minute changes, updates and setbacks. Whatever the scenario it is vitally important that you be able to quickly and easily communicate this information to your staff either during initial onboarding or even during the event itself. Consider the nature of the communications you’re likely to need to send out and make sure that the solution you pick is going to support these needs.
How Are You Paying Your Event Staff?
Working out payroll can be one of the most complicated parts of managing any event. Keeping track of exactly when and where your staff are deployed and precisely how long they worked for can quickly become almost impossibly complicated, especially when you start to take latecomers, overtime and other unforeseen changes into consideration. Make sure that your software is able to help you with this challenge by providing you clear visibility on all of these details.