How to Improve Your Printer’s Lifespan

Are you looking to maintain your printer to the best possible standard? Here are a few tips which will keep your device healthy

How to Increase Your Printer’s Lifespan

A printer can be one of the more important devices in your office, therefore it can be put through some heavy duty.

However, using any machine too heavily can increase the risk of damaging it. Whether it’s a minor fault or to the point that it needs replacing, your printer is no exception to this.

However, with the correct printer maintenance you can reduce the risk of faults occurring with your device and greatly improve your printer’s lifespan. This is incredibly useful in an office that is trying to cut down unnecessary spending but need their printer daily.

Read on for some useful tips on how to avoid unnecessary damage to your printer and make your machine last considerably longer:

Do your research
While you may be incredibly experienced in installing and repairing printers, it is important to remember that each device is different in terms ofsettings or requirements.

Therefore, to ensure that you aren’t unknowingly causing any issues with your device, avoid trying to install your printer, or make any repairs or replacements, without reading the manual first.

It is also good idea to do your research on which replacement parts can be used in your printer. For example, those suitable in a Lexmark device may not be suitablefor a HP printer. As well as damaging your device, using the wrong parts could invalidate the warranty and leave you printer-less.

Use the right consumables
A great way to keep your printer in top shape is to watch that you aren’t using the wrong type of paper.

For example, using transparencies or specialist paper in a laser printer could potentially damage your device, as the high heat that a laser printer produces can melt the coating of the media. Therefore, make sure your media is designed for use in laser printers.

The same precautions should be used when choosing ink or toner for your printer. Using ink with a different consistency can cause leaks, jams or other issues which can be difficult to repair, or break your device altogether.

To avoid this, be sure to only use official print cartridges that are designed for your machine as these have been approved by your manufacturer and are highly unlikely to cause issues. Along with this, avoid refilling your consumables as this can damage the cartridges, and in turn, your device.


The placement of your printer is incredibly important for its health.

It makes sense to keep an all in one printer, which is in constant use, as close to your team as possible. However, if this room is slightly damp or dusty it can cause issues with the device.

Therefore, it is best to choose a dry room that is kept clean and has a constant average temperature for your printer, as this will maximize its life span.

Keeping up-to-date

Ignoring or forgetting to perform regular software updates that your printer requires can begin causing issues with your device. If you miss out on enough updates it can eventually lead to your printer malfunctioning and needing repair or replacement.

Therefore to ensure that any bug fixes or security issues are avoided, make sure that any recent updates are performed. Free software is widely available to download, which will help to detect malware.


If you notice a change in the quality of your print-outs, this may indicate that your print heads need cleaning.

It is a good idea to clean these every now and again to as it will keep the ink flowing smoothly and avoid potential clogs which could damage your printer.

However, before cleaning your print heads, be sure to refer to the manual to prevent causing any accidental damage when opening up your device.

Following these simple steps should cut down on the number of repairs and replacements that you need for your printer, and greatly increase the device’s lifespan.
You should always remember, however, that cleaning and repairing your device is performed at your own risk. Any non-routine maintenance tasks should be performed by a qualified engineer where necessary.