Why IT is important for internal communication

January 23, 2018
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Nowadays, communication management is no longer an integral part of business life. Where previously piles of paper were passed to documents, millions of gigabytes of data are now being shared every day. It is very important that data is neatly and safely stored and that all information is transferred properly. IT and internal communication are an inseparable combination.

Communication systems
At the moment there are still many companies that let all communication take place via email. This is at the expense of a good overview of conversations and documents, so important information can be overlooked. That is why it is smart to introduce a communication system. Tools such as Slack or HipChat are examples of such systems. Every employee can join, hold discussions, form groups and send general informative messages. An IT employee can offer guidance in the transition to make it as smooth as possible.

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In the cloud
As discussed earlier, the use of email for sharing data is obsolete and it reduces a good overview. Working in the cloud offers a solution for this. Nowadays not only data can be stored, but several people can work on a document. This way the data is always up-to-date. It is of course important that this is properly implemented and that the security is well taken into account.

Integration
Sometimes it is useful to integrate a form of communication into another system. For example with content management systems. This allows employees to immediately leave notes or announcements and report any problems. An example is BlueDolphin.

IT and internal communication also means security
The old-fashioned stack of paper in documents was always safe in the office. Now that everything is being salvaged online nowadays, that involves risks. Hackers are always in wait and think up new ways to penetrate. That is why it is very important that when new systems and tools are introduced, a great deal of attention is paid to securing confidential data.

IT as a mainstay
Although many systems and tools are not very difficult to use, the transition often goes a bit rough. An IT employee offers the support that is needed in this process. From introducing a system to solving problems. IT is of great importance here. In addition, he / she can set up the security and fill in any holes. Modern internal communication does not limit itself to an office, so that a lot of support can also be done remotely. There is therefore no denying that IT and internal communication are crucial in modern business.


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