Efficient Fleet Management Made Possible with the Right Software Program

May 5, 2017
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Many industries receive a measurable benefit from utilizing software programs, and fleet management is one that can reap many efficiencies. Any business that relies upon knowing where their drivers are and their distance from their destination can benefit from a fleet management software program. A good fleet management software program can cut down on losses due to miscommunication, and poor geographic skills. Predictive analysis and vehicle service history are other functions that can help to streamline your fleet business. With driver behavior being one of the most impactful, and least controllable, variables in any business that utilizes a fleet, these software programs have been known to improve overall driver performance. 

Initially, the programs can provide the necessary analytics to right size the company fleet numbers, and staffing requirements of the firm’s work force. Human error and inefficiencies can prevent optimization of resources and human capital. By analyzing fleet size, age, and capacity, fleet management programs are able to determine if all resources are being used at their optimum level, if there is any excess capacity, and how best to allocate staffing. 

Automation, especially of scheduling, can be one area to find and correct a high level of inefficiencies. Scheduling of routes, when conducted manually, can become a process that is rife with errors. Areas that benefit from automation are as various as shift scheduling, tracking hours and DOT requirements, fuel efficiency, and service maintenance of the fleet. In addition to providing insight into scheduling and tracking, this automation provides a treasure trove of data that can be analyzed to further increase the awareness of positive business practices, and how to better optimize ongoing processes. Data analytics is a key element of any robust and worthwhile fleet management software program.

Route accuracy and efficiency of delivery scheduling is another area where many improvements can be made in fleet management. Capacity is a finite resource, as are labor hours. An optimized loading scheme, along with strong route management can help keep your fleet running at top levels. Additionally, these data points can help to track driver performance and areas for improvement. It is also a great resource to help inform the company of the strongest employees and drivers, in order to maximize their contributions, and recognize their efforts. Drivers that deliver on time and without incident are a key element of any fleet company and outstanding performance should be rewarded.

Fleet management systems help to manage what can be a sometimes laborious process. By optimizing all resources, analyzing all available data, as well as tracking all regulations and fleet service and maintenance needs. Utilizing a great software program will keep your fleet running well and at top efficiency levels. Right sizing the size of the fleet and maintaining accurate staffing levels will optimize overall efficiencies and profit.

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